UC Libraries Advisory Structure Blog

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Highlights from the UCLAS First Quarter 2015 Report

Here are a few highlights of the UC systemwide activities and projects that are underway.

Full detailed report is available here [PDF].

Council of University Librarians (CoUL)

UCLAS 2.0. CoUL reviewed the UCLAS Assessment Survey and after much discussion began to draft a modification of the current UCLAS structure. In order to get early input, UL’s Steering Committee (ULSC) met with Coordinating Committee, and then with Coordinating Committee and Strategic Action Groups/Collection Licensing Sub-group Chairs via conference calls. In order to reach out further, the ULs Steering Committee held a joint webinar with all the CC, SAGs1-3, CLS, and LAUC Executive Board Officers. The proposal has continued to be revised and there is a communication plan to share the draft proposal and timeline more widely beyond UCLAS members in order to engage UC Libraries to implement the transition to UCLAS 2.0.

Regional Library Facilities (RLF). CoUL met with RLF Directors Erik Mitchell (UCB, NRLF) and Colleen Carlton (UCLA, SRLF) to discuss the space constraints situation. After various discussions, the RLF Collection Management Group (RLF-CM) was charged to examine the potential cost benefits (workflow; cost models) if UC were to hypothetically de-duplicate collections across the RLFs.

Coordinating Committee

UCLAS 2.0. The Coordinating Committee is working closely with the UL’s Steering Committee (ULSC) on advising and supporting the transition to UCLAS 2.0.

UCLAS Webinar Series. In collaboration with the LAUC Executive Board, the UCLAS webinar series is back on track. A session with Sherri Berger, Product Manager for the UC Libraries Digital Collection (UCLDC) project was held on April 10. Upcoming sessions planned on the HathiTrust and the UC Open Access Policy. Schedule and recordings available here: http://libraries.universityofcalifornia.edu/cc/projects-groups/uclas-webinar-series

StPicture1rategic Action Group 1: Scholarly Research & Communication (SAG1)

UC OA Policy. Received in-depth updates on the process of rolling out the OA harvester at UCLA and UC Irvine. We had discussions on implications for the other campuses, and started to plan on the schedule for the remainder of 2015.

orcid_128x128ORCID. Charged and created an ORCID project team. This team has multi-campus representation, including CDL. It is looking at possible recommendations for systemwide ORCID implementations, based on work that’s being done on UC campuses, and nationally. The group plans to make its recommendations later in the spring.

Picture2Strategic Action Group 2: Access, Discovery & Infrastructure (SAG2)

UC Shared Metadata Policy.  A policy for sharing Metadata across UC is now finalized and was shared with the CoUL for final approval.

ngm_logo_uclibMelvyl. The Melvyl Configuration and Electronic Resources policy review Project Team was launched to review the configuration of Melvyl in particular with regards to Tier 2 and Tier 3 licensed resources.

Picture3Strategic Action Group 3: Collection Building & Management (SAG3)

Collaborative Collection Development via Digitization (CCDD) Task Force. The charge has been completed and the Collaborative Digitization Vendor Partnership Project Team was launched in March. They will be exploring a partnership with a commercial vendor to digitize a topical collection, demonstrating a collaborative UC-vendor relationship for digitization.

Shared ILS/RMS Task Force. SAG 3 thanked and concluded the SAG 3 Shared ILS/RMS Task Force, with special thanks and recognition to TF Chair Vicki Grahame (SAG 3/UCI) for her leadership and determination in this effort, and MacKenzie Smith (CoUL/UCD) for her guidance and serving as the TF’s liaison to CoUL. Learn more about next steps in the January 27 UCLAS blog post.

Federal Documents logoUC Federal Documents Archive Task Force. The UC Federal Documents Archive Implementation Oversight Team has begun their work. SAG 3 members confirmed policy/procedure and technical contacts for each campus, and confirmed acceptance of the disposition approach. Learn more about next steps in the May 18 UCLAS blog post.

Picture4Strategic Action Group 3: Collection Licensing Subgroup (CLS)

Cost Models. CLS has formed a cost shares review joint project with Joint Steering Committee (JSC) to review campus cost share models

Co-investment models. Joint Steering Committee (JSC) and CLS discussed the co-investment models draft document to be presented at the CoUL’s April 17 meeting

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UC Libraries Advisory Structure: September–December 2014 Highlights

Fall leafMuch work has occurred within the advisory structure fall quarter and this blog entry serves to highlight noteworthy activities and their systemwide impact.  Additional detail is available in the UC Libraries Advisory Structure Reports that are produced bimonthly.

Council of University Librarians (CoUL)

UCLAS Assessment: Report Due in January. CoUL has hired an outside organization development consultant to conduct an assessment of the new advisory structure. The assessment is designed to help determine the effectiveness of UCLAS governance processes, communication, collaborative work tools and work groups, as well as the overall organizational Jan 2015structure. CoUL, UCLAS members, Common Knowledge Group members, and LAUC Executive Board members are providing input. The report of findings will be shared widely in January 2015.

Coordinating Committee

New UCLAS Blog Launched. The Coordinating Committee launched a blog to serve as a portal into advisory structure activities and projects. Content in the blog includes advisory structure communications and news items, Strategic Action Group portfolio and member profiles, project-specific updates and profiles, summaries of and links to reports, and more.  The blog’s comments feature is enabled for those interested in asking questions or adding additional commentary. The goal of the blog is to encourage enhanced transparency, communication, information sharing and engagement, while also preserving a historical record of UCLAS activity. Beginning Spring 2015, each Strategic Action Group’s LAUC representative will delve deeper into its SAG’s activities in monthly blog entries.

Communications iconNew UCLAS Webinar Series Launched. A new UCLAS Webinar Series was also launched fall quarter in order to highlight advisory structure activities and projects, and provide a forum for library employees systemwide to engage with the speakers. LAUC Executive Board will identify webinar topics with input from the membership. All webinars are archived online in their entirety (audio, slide deck and audience Q&A), including its first one on CoUL’s updated Systemwide Plan & Priorities FY 2014-2018 that was led by two ULs.

Number_1Strategic Action Group 1: Scholarly Research & Communication (SAG1)

ORCID: Identifiers for Researchers. SAG1 is exploring the feasibility of licensing and implementing ORCID systemwide across UC campus libraries. ORCID provides researchers with a persistent and unique digital identifier that distinguishes researchers, their publications and grants from one another. It also interoperates with other personal identifiers such as Scopus, ResearcherID, and LinkedIn.

number-2Strategic Action Group 2: Access, Discovery & Infrastructure (SAG2)

Coming Soon: UC Metadata Sharing Policy. SAG2 formed a Project Team that is close to finalizing a UC Libraries Metadata Sharing Policy. The policy includes feedback from systemwide groups within and outside of the advisory structure, as well key individuals

New ILL Courier Service: Preliminary Review. SAG2 has also been working on an assessment of the new ILL Courier service by gathering input from campus libraries. The first round of reviews found that service has improved.

number 3Strategic Action Group 3: Collection Building & Management (SAG3)

Shared ILS/Resource Management System for UC Libraries Investigation. SAG3 coordinated a Task Force and feasibility study by an outside consultant on a systemwide Integrated Library System. Two reports have been submitted to CoUL in October for review and advisement upon next steps, including how best to share the results systemwide.

Collection Librarian/Bibliographer Groups: Next Steps. SAG 3 also gathered and reviewed feedback on the “DRAFT: Concept Proposal for a New Structure for UC Collection Librarian Groups” and, rather than undertake a restructuring as proposed in the draft, will focus on updating guidelines, working with current groups on alignment, and developing a toolkit and common suite of resources to support communication and group functions based on systemwide input.

UC Federal Documents Archive: Moving Forward. Lastly, CoUL, with endorsement from SAG3, charged a UC Federal Federal Documents logoDocuments Archive Team in December 2013 to design and implement a virtual archive of federal government documents which includes both print and digital copies of each document owned by the UCs. Learn more: UC Federal Documents Archive: Report and Recommendations.

number 3. yellowStrategic Action Group3: Collection Licensing Subgroup (CLS)

UC Demand Driven Acquisitions (DDA) Next Steps. The UC DDA pilot ended its first year and the DDA Task Force has submitted an “early progress report” and a final  UC Demand Driven AcquisitionsTask Force Report to CLS for consideration with the recommendation that the pilot be extended a second year in 2015. To date, 3,200 titles are available and discoverable in Melvyl (and local UC campus catalogs where applicable). Titles are from university presses in the areas of Social Sciences, Humanities, and Arts.

open accessOpen Access Pilot: Evaluation Begins. The CLS also charged an Open Access Pilot Survey Group to draft questions for campuses to use as part of local campus survey efforts to gauge the use of the OA pilot funds. Survey questions will be directed toward recipients of the OA funds during the pilot.

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UC Libraries Advisory Structure Report Now Available

A detailed report of the UC Libraries Advisory Structure (UCLAS) activities is now available for the period of September and October 2014.The bimonthly report includes an overview of activities from the Council of University Librarians, and the advisory structure’s Coordinating Committee, Strategic Action Groups and Collection Licensing Subgroup.

Highlights include the launching of a new UCLAS Webinar series which featured two University Librarians who presented an overview of the updated UC Libraries Systemwide Plan & Priorities FY 2014-2018, a general assessment of the advisory structure’s effectiveness, Strategic Action Group 2: Access, Discovery and Infrastructure’s near completion on a systemwide Metadata Sharing Policy, and Strategic Action Group 3: Collection Building & Management’s coordination of work on the “Shared ILS/RMS Feasibility Task Force Report October 3, 2014,” and “University of California Shared Infrastructure Feasibility Study By Marshall Breeding August 2014”, which has been submitted to CoUL.

Additional information on advisory structure activities is available in minutes regularly posted online: http://libraries.universityofcalifornia.edu/about/advisory-structure

Questions about advisory structure activities can be left below, directed to campus and LAUC representatives on the Strategic Action Groups, or emailed directly to the Coordinating Committee at CCC-L@ucop.edu

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UCLAS Webinar Available: UC Libraries Systemwide Plan & Priorities

The UCLAS Webinar held on October 30th, UC Libraries Systemwide Plan & Priorities, is now available online. UC Campus Map

University Librarians Lorelei Tanji (UCI) and Ginny Steel (UCLA) discuss the Systemwide Plans & Priorities for FY 2014-15 as well as on-going systemwide priorities through 2018. The 60 minute recording includes the slide deck, participant questions and answers, and the original audio in its entirety.

More than 100 employees across UC Libraries and the California Digital Library tuned into the webinar.  Thanks to the presenters and participants for an informative and interesting discussion of UC Libraries priorities.

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UC Libraries Advisory Structure Webinar Series Launches

New UCLAS Webinars to launch on October 30, 2014. These webinars provide an opportunity for UC libraries employees to learn more about systemwide initiatives and projects in a forum where attendees can ask questions and engage with the presenters.

Mark your calendar for the first webinar!

UC Libraries Systemwide Plan & Priorities

Presenters:                                            Webinar 2

Lorelei Tanji, CoUL Chair and UCI University Librarian

Ginny Steel, UCLA University Librarian

When: October 30, 2-3  pm

Register now:  https://cc.readytalk.com/r/b306u7qwg3rr&eom

What topics will the UCLAS Webinars cover? The first webinar on October 30th provides an overview of the University of California Libraries, Systemwide Plan & Priorities, FY 2014-2018 . Future webinar topics will be drawn from areas of work led by the various UCLAS groups, for example Shared Print, UC Libraries Digital Collection (UCLDC), Collaborative Digitization, or UC Open Access Policy.

Who can attend? The webinars are open to all UC librarians and library staff.  They will be recorded and posted online afterwards, if you are unable to attend the live session.

How often will they be held? In this inaugural year, we will host 1-2 webinars quarterly.

How will topics be chosen? The UCLAS Coordinating  Committee will collaborate with the Chairs of the UCLAS groups and the LAUC Executive Board to identify webinar topics and speakers. Suggestions can also be submitted by anyone directly to the Coordinating Committee via email at ccc-l@listserv.ucop.edu .

UCLAS Webinar Series Homepage: http://libraries.universityofcalifornia.edu/cc/projects-groups/uclas-webinar-series

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UC Libraries Systemwide Plan & Priorities

UC SealThe updated University of California Libraries, Systemwide Plan and Priorities, FY 2014-2018 is now available from the Council of University Librarians (CoUL) at: http://libraries.universityofcalifornia.edu/about/vision-and-priorities

The UC Libraries Systemwide Plan and Priorities details CoUL’s goal areas, corresponding priorities for fiscal year 2014-2015 and on-going priorities for 2014-2018. Each goal also designates the UC Libraries Advisory Structure group(s) that  will be working on it.

On October 30th, I, along with Ginny Steel, UCLA University Librarian, will host a webinar to provide an overview of the Systemwide Plan and Priorities that is open to all interested UC libraries employees. Additional details are forthcoming this week from the UC Libraries Advisory Structure’s Coordinating Committee with registration information.


Lorelei Tanji, CoUL Convener

University Librarian, University of California Irvine Libraries  Ltanji@uci.edu

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UC Libraries Advisory Structure Assessment

The Council of University Librarians has hired an organization development consultant, Katherine Kott, to conduct an assessment of the UC Libraries Advisory Structure (UCLAS). In consultation with the Council of University Librarians (CoUL) and the advisory structure’s Coordinating Committee, the goal of the assessment is to help determine the effectiveness of the new advisory structure now that it has been in operation for more than a year.

The assessment utilizes an anonymous, online survey instrument that has been customized for each of the following Assessment cycleparticipant groups: UCLAS members, CoUL, Common Knowledge Group members, and LAUC Executive Board members in order to help determine the effectiveness of the UCLAS governance processes, communication, collaborative work tools and work groups, as well as the overall organizational structure.

Once the consultant analyzes the data, she will consult with the Coordinating Committee in order to prepare a report which will be shared widely in early December.

Questions about the assessment may be sent to the UCLAS Coordinating Committee at CCC-L at ucop.edu